Ceremony & Reception  | Complete Wedding Planning | Luxury Destination Wedding | Additional Hourly Services | Fundraiser Events | Wine Events/Wine Dinners | Private Estate Dinners/Parties | Consultation Services

Ceremony & Reception Coordination

• Available to Bride and Groom with advice, ideas and vendor referrals along the way as needed


• Meet with Bride and Groom and all vendors at least 2 weeks prior or on date agreed upon between both parties to make Wedding Day arrangements and to set a schedule of events


• Contact all vendors 3 days prior to confirm times and locations


• Contact vendors again the day prior to reconfirm times and locations


• Assist with ordering of rental items if needed


• Arrive at the Ceremony site 2 hours prior to assure set-up is complete and accurate


• Assist the Ushers with seating plans and handing out of programs


• Work directly with Clergy, musicians, photographer, videographer, florist and any other vendors in coordinating ready and start times


• Line up all family and wedding party for processional


• Emergency items will be on hand if needed


• Assure Ceremony site is set up completely and accurately prior to start time


• Arrive at the Reception site at least 3 hours prior to assure set up is complete and accurate


• Place all favors and any other personal items


• Alphabetize and place seating place cards, arrange table numbers, and place menus


• Work directly with DJ, band, florist, photographer, videographer, caterer, cake and rental companies to make sure event runs smoothly and timely


• Coordinate Grand Entrance


• Make sure all events such as meal, first dance, toast, cake cutting, etc. occur according to schedule


• Help with placement of all gifts and wedding items to their pre-arranged location at conclusion of event